What Insurance Application Documents Do You Need?

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Before you get started, find these insurance application documents to make protecting your company even easier.

As a business owner, you are responsible for protecting your employees, customers, and property. You know your company’s risks whether you run a small law firm or a large software startup. Now it’s time to mitigate those risks so you can run your business properly.

This brings you to Embroker’s commercial insurance platform. We want to help you focus on what you do best by doing what we do best: radically simple insurance.

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What You’ll Need for Insurance Application Documents

Before you get started with your insurance application documents, we recommend you have some documents on hand. We wouldn’t want you to get stumped on the first question, and eliminating the element of surprise is another way we eliminate risk.

So what do you need to complete your commercial insurance application? Depending on the coverage you want, you should gather some key documents that help your company run—you know, the financials and licenses you file away until you absolutely need them. Dust these off to save yourself some time. This information, on top of some basic data, will help you sail through the few questions we have.

Find your coverage below, whether you’re shopping for one policy or a bundle, and grab these insurance application documents to get started:

Basic Information

  • Company name and location
  • Industry and/or NAICS code
  • Prior year and current year (projected) revenue
  • Entity type, year started, and employee count
  • Current/prior policy information
  • Claims details (if applicable)
  • Any limit requirements

Information by Package

List detailing this needed foor insurance application documents

If you’re in the market for comprehensive insurance across your company, it’s likely you’re applying for several types of coverage at once. This type of package has some unique requirements depending on your industry and operations.


  • Total funding amount
  • Fundraising round/s info (date, lead investor/s, amount raised, type of funding)
  • Estimated total type and number of personally identifiable or sensitive records stored on your database
  • Payroll info
  • General company operations and controls

Small Businesses

  • Financial information (company assets, liabilities, net income/loss)
  • Employee info (per state count)
  • Recent or contemplated company organizational changes
  • HR policies and procedures
  • Payroll info
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Information by Policy

Individual policies give you the flexibility to increase coverage on a need-by-need basis. For instance, as your company grows in number of employees, you may choose to get coverage with EPLI and a workers comp policy. Find the insurance application documents by policy below.

Business Owners Policy

  • Number of full-time employees
  • Replacement cost of the building – not market value of the building
  • Replacement cost of the contents they want to insure (furniture, inventory etc)
  • Full sprinkler coverage y/n
  • Number of stories in the building
  • Square feet occupied in the building
  • Construction type of the building
  • Year building was built (if older than 20 years, when was the last roof replacement and electrical update on the building?)

Crime Policy

  • How many Total Employees (full-time employees + part-time staff + independent contractors)
  • Property (money, securities, client) and inventory management
  • Company practices (countersignatures y/n, pre-employment screening y/n)

Depending on fundraising:

  • Total funding amount
  • Fundraising round/s info (date, lead investor/s, amount raised, what type of funding) or financial Information (company assets, liabilities)

Cyber Policy

  • Website address
  • Estimated total number of personally identifiable or sensitive records stored on your database
  • Is third party data stored or processed? (If yes, list type of third-party data stored or processed)
  • Is all sensitive data encrypted when stored?
  • Backup and security protection (frequency of backups, and 2FA enablement)

Depending on unique needs, you may need:

  • Website
  • Types of services offered and % based on revenue
  • Business controls (contracts, media controls, data security policies)
  • Estimated total number of PII

Directors & Officers Policy

  • Financial information (company assets, liabilities, net income/loss)
  • Recent or contemplated company organizational changes
  • Ownership details

You may also want to have on hand:

  • Financial information ( YE financials: balance sheet and P&L)
  • Interim financials if YE financials are older than 6 months
  • Board of directors
  • Ownership details
  • Cap table

Employment Practices Liability

  • Employee Info including independent contractors (per state count)
  • HR Policies and procedures Company has in place
  • Recent or contemplated company organizational changes

Lawyers Professional Liability

  • Attorney roster
  • Areas of practice breakdown
  • Type of risk management policies or procedures

Tech Errors & Omissions

  • Website address
  • Total annual revenue
  • Type of records and estimated total number of personally identifiable or sensitive records stored on the insured’s database
  • Backup and security protection (frequency of backups)
  • Contractual controls

Depending on the coverage, you may also want available:

  • Website
  • Types of services offered and % based on revenue
  • Business controls (contracts, media controls, data security policies)
  • Estimated total number of PII
  • Three largest contracts by revenue size (per client)

Workers Compensation

  • Federal Employer Identification Number- (FEIN Number – 9 digits)
  • List of states with W2 Employees
  • Total number of employees in each state
  • Total annual payroll from each state
  • Description of employee work activities
  • Address of the employee (office space or home address if remote)
  • XMod rating, if applicable

We’re here to help you get the right coverage at the best price. Log into your account at any time to submit insurance application documents, upgrade existing coverage, view quotes, and speak with an expert. Any questions you have along the way, we’ve got you covered.

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